Check Whether the Group Is Comparing the Same Goal and Conditions
When discussion remains at an impasse, check whether people share the goal and comparison conditions. Different methods and different desired outcomes need different responses.
Naming a common purpose does not remove every conflict. Record differences in cost, workload, and responsibility as decision material.
Record Goals, Methods, and Constraints Separately
For faster intake, clarify what timing the phone and online options are meant to improve. If reducing staff workload is another goal, record that criterion too.
GOV.UK discovery examines problems and constraints. (GOV.UK: Discovery) Keep those distinct when comparing solutions.
Attach Evidence Needs to Different Assumptions
For online use, investigate access conditions and support needs. For a phone requirement, identify the users and reasons behind it.
Where feasible, compare intake time and workload under equivalent periods and volumes, rather than unequal conditions.
Record Agreement and Remaining Disagreement
If the group agrees to a limited trial, define its scope and review date. Record remaining concerns and the rationale for the selected option.
Public instructions should state the chosen process and conditions, rather than reproduce the internal debate.
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