Learn to prepare conversations and meetings with explicit decisions, relevant evidence, open questions, usable materials, and clear follow-up actions.
Prepare the decision, evidence, and questions for a conversation or meeting. Match preparation to purpose rather than assigning it a universal share of success.
Preparation also costs time. Allocate effort to decision impact and missing information, then adapt as new circumstances emerge.
Specify options, required decisions, and decision owners. Atlassian’s agenda guidance makes meeting purpose and content explicit. (Atlassian: Meeting agendas)
Distinguish updates people can read from discussions requiring simultaneous participation.
State data periods, sources, and undecided work. Prepare known answers and research needs for likely questions.
Test equipment and document access so the information is usable on the day.
Assign owners and dates to decided work. Incorporate unexpected questions into future preparation.
Keep public project information aligned with decisions and schedules.
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A: Use purpose-specific preparation rather than a universal percentage.
A: Choose a method that shares the decision and evidence.
A: Distinguish known answers from further investigation.
A: Actions, owners, dates, and unanswered questions.
