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Set Work Deadlines Using Effort, Waits, and Completion Timing

Summary

Learn to set deadlines using active effort and review waits, distinguish starts from completion, investigate unknown tasks, and update remaining delivery dates.

Published

Estimate Completion Dates from Effort and Waiting Time

Estimate a completion date from work effort and waiting time. An immediate-start intention does not identify completion.

Include inputs, reviewers, and available time. For unknown work, define investigation and when a date can be decided.

Plan Active Work and Waiting Separately

Two hours of drafting, review next day, and thirty minutes to publish have a completion date dependent on review timing. Record dates and ownership separately from effort totals.

Assess parallel work against inputs and staffing.

Schedule Investigation before an Uncertain Date Decision

Atlassian’s DACI defines decision roles. (Atlassian: DACI) Specify research and decision ownership for uncertain schedules.

Investigate inputs and operations and update estimates from the findings.

Update Remaining Work and Public Dates

Record delays and waits and re-estimate remaining completion. Assess the consequences for other tasks.

Align published intake and delivery dates with the current plan.

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Frequently asked questions

Q: Are starting time and deadline equivalent?

A: Distinguish the start from completion.

Q: Should only effort be added?

A: Include input and review waits.

Q: What if duration is unknown?

A: Plan investigation and a date-decision point.

Q: What should change after delay?

A: Remaining completion dates and public information.

Sources

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